Deadline: 26 June, 2022

Location: Nairobi, Kenya

The United Nations Office for Project Services (UNOPS) is seeking applications from eligible applicants for the post of Procurement Associate.

UNOPS’ mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure, and procurement in a sustainable and efficient manner.

Responsibilities

  • Ensure the incorporation of necessary steps to embed sustainability in the procurement process
  • Ensure the completeness of submissions to the contract and property committees (CPCs)
  • Ensure the completeness of documentation for preparation/processing of purchase orders, contracts, LTAs or their amendments
  • Ensure provision of requested research/data on market supply by conducting routine market research to determine sources of supplies, using United Nations Global Market Place, and other external sources
  • Set up/enhance and maintain the local supplier database, ensuring regular update of data
  • Update and maintain information databases, all procurement files and records
  • Generate status reports, as required
  • Ensure the availability of all supporting documents for audit and review purposes
  • Collaborate with project personnel and managers in the preparation of their procurement plan, awarding, administering and monitoring of all matters related to procurement for the given geographical area/project activity
  • Maintain and update procurement monitoring processes for projects and provision of feedback on purchase orders to requesting office
  • Provide proposals to requesting entity
  • Review requisitions for completeness
  • Prepare proper and complete specification for equipment and materials, job profiles and statement of works for the preparation of RFP, RFQ and ITB, ensuring clearance/approval by respective units of the requests
  • Ensure constant liaison with vendors and consignee until safe delivery of goods is achieved
  • Draft letters, memoranda, faxes, email, etc
  • Monitor progress and liaison with vendors during the entire procurement cycle
  • Carry out additional tasks

Requirements

  • Secondary school education
  • First university degree in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, or a related area (desirable)
  • Relevant certification in procurement and supply chain management (CIPS or similar) is a distinct advantage
  • Six years, minimum, of relevant experience in providing procurement support services in national and/or international public or corporate organisations
  • Experience in working with a range of stakeholders in developing countries (desirable)
  • Some experience in UN system organisations (desirable)
  • One year, minimum, of proficiency in computers and office software packages and experience in handling web-based management systems
  • Experience in use of enterprise systems (desirable)
  • Fluency in English
  • Knowledge of another official UNOPS language is an asset

To apply and for more information, click here.

Photo source: DFID

LEAVE A REPLY

Please enter your comment!
Please enter your name here