Deadline: 19 March, 2022

Location: Maiduguri, Nigeria

Plan International is seeking applications from eligible applicants for the post of Admin and Logistics Officer.

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

Responsibilities

  • Ensure efficient management of procurement functions
  • Ensure that all purchases of goods and services are done transparently, at the best available price, and in compliance with Plan International and donor requirement
  • Ensure effective procurement planning and preparation to support programme implementation and procurement activities, preparing and implementing procurement plans
  • Monitor supply market trend and participate in market surveys and analysis to enhance value for money in the procurement process
  • Manage contracts and supplier performance to ensure compliance with agreed terms and condition
  • Work with the project coordinator to ensure forecast needs are timely and accurate and ensure reconciliation and goods are also moved to beneficiaries
  • Monitor, with supervisory visits and documented spot checks, inventory storage and movement records in the warehouse which hold stock for which the project is accountable
  • Ensure Plan International Nigeria stock management procedures and procurement guideline are adhered to
  • Ensure that all items for which Plan International is accountable for is tracked within Plan International tracking system
  • Ensure compliance to warehouse management processes for Plan International Nigeria
  • Develop and review the procurement plans for the project, including commodity quantification and distribution plans using correct assumptions and best practices
  • Plan, source (directly or via donor/Plan International procurement process) and manage the delivery of all commodities where Plan International is responsible in line with the segregation of duties
  • Ensure that all procurement is done within Plan International automated procurement system
  • Support project distribution planning and execution to ensure all stock are received on time at distribution points, and all stock is recorded during the distribution and reconciled
  • Regularly collect, collate and analyse value for money parameters and recommend areas of efficiency gains for Plan International and donor procurement
  • Coordinate the planning and organisation of meetings and workshops
  • Ensure that the SAP system is used to capture all necessary procurement activities as required
  • Perform logistics and procurement operations – selection of vendors/suppliers and keep an updated vendor list
  • Prepare and maintain records of all outstanding purchase orders with external vendors and arrange transportation and forwarding services for all orders to ensure delivery on schedule
  • Responsible for purchase order creation and ensure clean ERP data base on regular basis
  • Ensure compliance with Plan International logistics standards and regulation
  • Perform any other project-related duties as specified by the logistics and procurement specialist and other dotted line management

Requirements

  • Degree in any related field
  • Three years, minimum, of experience working in administration and logistics generalist role with relevant experience in the deep field
  • Relevant experience in logistics and administrative process and management
  • Experience in use of SAP
  • Fluency in English with excellent writing and speaking skills
  • Excellent and demonstrable experience in procurement processes and logistics management
  • Demonstrable experience in office management and staff coordination
  • Excellent writing and speaking in English
  • Knowledge and understanding of Nigeria’s policy environment
  • Highly developed interpersonal and communication skills, including good listening, influencing, negotiation and coaching skills
  • Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity
  • Experience with Microsoft Word, Excel, PowerPoint and Outlook

To apply and for more information, click here.

Photo source: Plan International South Sudan

LEAVE A REPLY

Please enter your comment!
Please enter your name here