Deadline: 20 September, 2021

Location: Dakar, Senegal

Mastercard Foundation is seeking to fill the role of Executive Assistant.

Mastercard Foundation seeks a world where everyone has the opportunity to learn and prosper.

Responsibilities
  • Act as the office’s first point of contact for any queries and answer internal and external calls promptly and politely
  • Build, liaise and sustain relationships with employees, external stakeholders and general public on behalf of the country office
  • Provide administrative support to all Senegal office staff
  • Manage office calendars including prioritising and resolving scheduling conflicts
  • Coordinate logistics of project meetings and events including room bookings, catering, refreshments, etc
  • Prepare meeting materials as appropriate
  • Coordinate and/or support global travel arrangements including hotel bookings, ground/air transportation, travel itineraries and meeting briefs in advance of all trips
  • Manage agenda and take minutes at team meetings
  • Create, maintain and update the organisation of files and records for teams
  • Maintain organisation of database, shared network drives and SharePoint areas
  • Assist with budget preparation and forecasting
  • Assist with special projects
  • Facilitate internal communication within the country office

Requirements

  • College diploma or university degree
  • Five years, minimum, of experience in an executive assistant role in a fast-paced environment (local experience preferred)
  • Detail-oriented with a demonstrated ability to produce high quality work consistently and effectively
  • Excellent prioritisation and time management skills
  • Excellent interpersonal skills, exhibiting grace under pressure
  • Excellent initiative and possess a ‘take charge’ attitude and sense of ownership
  • Bilingual English and French language skills
  • Fluency in any local language (highly preferred)
  • Service-oriented with a willingness to take on a variety of tasks/activities
  • Ability to work independently with little direction or supervision
  • Ability to coordinate and manage multiple projects
  • Proficiency in Microsoft Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint)
  • Ability to set and achieve clear objectives

To apply and for more information, click here.

Photo source: Mastercard Foundation

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