Deadline: Ongoing
Location: Gure Shombolla, Ethiopia
International Rescue Committee (IRC) is seeking applications for the post of Camp Manager.
The IRC is a global humanitarian aid, relief, and development non-governmental organisation. It responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives.
Responsibilities
  • Ensure camp level procurement system that aligns with IRC and donor protocols.
  • Ensure the logistics team works with procurement plans (monthly, quarterly)
  • Approve purchase requests (PRs) for all camp programmes as per the authority threshold and review those PRs beyond the authority threshold prior to field coordinator’s approval
  • Verify/approve all camp-based payments/purchase requests regarding daily labourers or monthly incentives, etc., for the camp within the given threshold
  • Supervise camp level warehouse management (using warehouse monitoring tools), control and use of IRC supplies and assets, and report to field office regarding any misuse, theft or damage to IRC properties
  • Approve store release (SRs) for all camp programmes as per IRC warehouse management protocols
  • Conduct monthly spot checks and ensure quarterly spot checks by staff from responsible sectors
  • In collaboration with the supply chain team and programme managers, ensure planned and reasonable allocation of IRC resources (facilities, equipment, vehicles) and also ensure that supply chain team maintains operations and maintenance protocols
  • Ensure the conduct and documentation of asset/equipment survey, as per set timelines, and submit asset disposal and stock adjustment plans to the field office
  • Conduct monthly, semiannual and annual inventories as directed by the field coordinator
  • Assist the field office in making sure IRC personnel policy, IRC refugee staff policy and IRC required reporting policies are respected and practiced in accordance with police in close collaboration with field SMT
  • Manage camp-based sector staff and ensure all staff performance objectives are set timely and staff have clear understanding of their roles and responsibilities
  • Maintain system and IRC standard methodologies for regular staff performance evaluation and assist the office in developing a framework for staff career development
  • Ensure camp-based staff are deployed in a timely manner by applying standard procedures for staff recruitment
  • Provide counselling and support in resolution of employee workplace quarrel
  • Propose and/or take corrective measures within IRC’s personnel policies when vital
  • Authorise staff in the mandated camp when travelling out of their duty stations for IRC business as per the IRC personnel policy, procedures, and guidelines
  • Ensure appropriate cash management system is implemented in the camps
  • Facilitate timely submission of cash projection by respective programme and support sector representatives, refugee staff payment sheet, construction labour cost and daily labourer sheet, etc, for timely action by the field finance department
  • Approve all payments (procurement, travel disbursements, refugee staff incentive, daily labourer sheet) up to the camp manager’s threshold
  • Verify/review all payments beyond the camp manager authority level before they are reviewed by finance and approved by the field coordinator/SMT in Addis Ababa
  • Review and ensure camp-based financial reports are accurate and meet IRC and donor reporting requirements
  • Ensure, in coordination with field coordinator, programme managers and TCs, all the IRC projects are implemented in accordance with IRC program framework and support that implementation follows the core programming principles
  • Lead all aspects of preparation of activity and spending plans for all grants by programme managers
  • Ensure quarterly procurement plans are developed and executed to meet the IRC donor requirements
  • Provide administrative support and camp oversight during programme implementation on daily basis; and assist staff to implement sector specific monitoring and evaluation plans
  • Coordinate and facilitate grant opening, review/closing, and BVA review meetings as per agreed timeline in collaboration with programme managers and sector representatives
  • Provide administrative, operational and logistical assistance to all programme managers to ensure planned training, workshop and awareness-raising events are conducted as required
  • Provide input on operational, administrative and human resource needs during proposal design and programme management
  • Assist programme staff to ensure beneficiary communities are involved in the design, implementation, monitoring, and evaluation of all IRC programmes
  • Ensure timely submission of field level required reports
  • Contribute to IRC’s institutional learning, for example, in relation to new ways of planning and project implementation
  • Represent IRC from duty station at the mandated refugee camp(s)
  • Actively pursue good coordination and working relationships with relevant actors, government (ARRA, local administration), donors (UNHCR, PRM, ECHO, SV, IRISH AID, NOVO, etc) and implementing partners (IPs), refugee representatives (RCC, WOAs) and host/local community representatives and informal leaders
  • Participate in camp level interagency meetings
  • Maintain office records, and disseminate information and correspondence from field office, IRC Addis Ababa, IPs, donors

Requirements

  • MA/MSc/BA/BSc in Development Management, Business Management, Hydraulic Engineering, Social Work, or a related field
  • Four years, minimum, of proven experience
  • Ability to deliver concise, quality reports in English
  • Demonstrated experience in proposal development, including practical experience with budgeting, log frame development, and writing of technical descriptions
  • Excellent spoken English skills
  • Excellent computer skills

To apply and for more information, click here.

Photo source: IRC

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