Deadline: Ongoing

Location: Nampula, Mozambique

Plan International is seeking applications from eligible applicants for the post of Logistics Assistant.

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

Responsibilities

  • Support the development of correct and relevant logistics and administration plans to ensure effective project delivery
  • Effectively use/implement logistics plans to support project delivery
  • Consolidate and coordinate logistics requirements for the project, where applicable, keeping a balance with other operational aspects to ensure effectiveness
  • Utilise the logistics plan to support critical decision making, proactive stakeholder engagements, to guide critical steps to achieve optimum performance and ensure good customer service 
  • Take responsibility for the project fixed asset and stock inventories, ensuring the completeness of records and regular updating of the register
  • Perform regular needs analysis with regard to transportation for the project team and monitor service levels, taking appropriate action 
  • Propose fleet measures, looking at possible leasing/rental options as well as purchasing and providing key technical analysis, management information, to advise and recommend appropriate action for fleet efficiency and optimisation
  • Monitor and review the vehicle weekly/monthly reports, logbooks, trips, and fuel records, utilisation, maintenance and fuel consumption as well as carry out monthly fuel and maintenance spending analysis and take timely and appropriate measures to address anomalies
  • Monitor vehicle accidents and ensure timely and accurate preparation of accident/incident reports to the region
  • Take measures to safeguard the Plan International Mozambique fleet at all times by ensuring insurance cover is up-to-date, vehicles are fitted with tracking devices
  • Ensure compliance of fleet management policy
  • Ensure accidents involving vehicles/motorbikes are reported promptly within 24 hours 
  • Record all project assets in the asset register and update accordingly
  • Produce weekly/monthly stock records to keep users informed about stock receipts and status
  • Produce donor stock records and reports including end-of-project requirements
  • Liaise with the logistics and procurement coordinator and technical leads to ensure the correct receipt of goods
  • Manage casual staff records
  • Follow up with programme leads with regard to the distribution plans and ensure timely release of items
  • Manage transportation suppliers 

Requirements

  • Degree in Business Administration or Management or equivalent
  • Certification or diploma in Procurement or Supply Chain Management
  • Four years, minimum, of relevant experience in a similar role
  • Strong experience in working with donor-funded projects 
  • Strong analytical skills
  • Ability to work well with others under deadline situations and respond to changes in priorities
  • Ability to interpret and work in accordance with laid down procedures
  • Excellent interpersonal skills 
  • Proficiency in the use of word processing, spreadsheet, and database applications as well as the Internet
  • Ability to multitask and deliver on set deadlines

To apply and for more information, click here.

Photo source: UNAMID

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