Deadline: 17 June, 2021

Location: Abuja, Nigeria

Plan International is seeking to fill the role of Front Desk Officer.

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

Responsibilities

  • Handle all incoming and outgoing calls in a professional manner
  • Ensure the front office/reception hall is kept clean and managed in a professional manner
  • Receive visitors and direct them appropriately
  • Receive mails and parcels and ensure they are appropriately dispatched without delay
  • Register all incoming and outgoing calls and mails, and other correspondence
  • Assist in the provision of logistical support for all meetings, workshops
  • Develop a rating system for mails received for the CD to enable easy retrieval
  • Ensure management of petty cash funds and replenish petty cash to ensure cash balances are not exhausted
  • Receive cash and raise receipts
  • Prepare bank deposit slips and forward deposit slip and receipts to the finance department
  • Deliver/release cheque to payee (vendor or service provider)
  • Receive and deliver all applications for recruitment purposes
  • Provide a correspondence interface
  • Support in purchase requisition creation and maintenance in SAP
  • Effect any other duties that may be assigned from time to time by the admin coordinator
  • Carry out other duties assigned by supervisor

Requirements

  • Degree or certification in Business Administration or a related field
  • Two years, minimum, of experience in a similar position with a credible institution
  • Proven experience as front desk representative, agent or a relevant position
  • Familiarity with office machines (fax, scanners, printer, etc.)
  • Knowledge of office management and basic bookkeeping
  • Proficiency in English (oral and written)
  • Excellent knowledge of MS Office (especially Excel and Word)
  • Strong communication and people skills
  • Good organisational and multi-tasking abilities
  • Problem-solving skills
  • Customer service orientation

To apply and for more information, click here.

Photo source: Plan International South Sudan

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