Deadline: 01 March, 2021

Location: Nampula, Mozambique

Plan International is seeking to fill the role of Administration and Logistics Assistant.

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

Responsibilities

  • Ensure high level customer service standards by answering and directing all calls to relevant unit or programme stakeholder
  • Work very closely with the programme managers in organising and scheduling meetings and appointments with key programme stakeholders
  • Develop and maintain an up-to-date contact list of stakeholders or customers for various projects within Plan International in programme area
  • Produce and distribute memos, letters, forms and minutes when necessary
  • Develop and maintain an easy access filing system
  • Liaise with the programme managers to coordinate travel requests, visa, transport and accommodation requests and security briefing for visitors in the programme area
  • Liaise with executive administrative assistant in country office and programme managers to handle requests and queries from various projects in the PA level
  • Act as a point of contact and provide accurate information to queries from walk-in customers and suppliers in relation to projects and tenders
  • Ensure payments to vendors are timely conducted in line with goods received notes that meet the specification, quantity, and quality specified in the purchase requisition and purchase orders
  • Liaise with programme area manager to provide effective security systems in the office and ensure there is a clear lockup system in place
  • Lead and support programme staff in the creation of purchase requisition
  • Support emergency response team in the preparation of disaster response plan and actively participate in its implementation when required

Requirements

  • Degree in Business Administration or equivalent
  • Three years, minimum, of relevant experience in a similar role
  • Adequate analytical skills
  • Ability to work well with others under deadline situations and respond to changes in priorities
  • Ability to interpret and work in accordance with laid down procedures
  • Excellent interpersonal skills
  • Good command of oral and written English 
  • Negotiation skills
  • Computer skills 
  • Ability to multitask and deliver on set deadlines

To apply and for more information, click here.

Photo source: UNCTAD

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