Deadline: 01 January, 2021

Location: Addis Ababa, Ethiopia

African Development Bank (AfDB) is seeking applications from eligible applicants for the post of Administrative and Protocol Assistant.

AfDB’s mission is to spur sustainable economic development and social progress in its regional member countries (RMCs).

Responsibilities

  • Receive and process visa applications from staff members of AfDB and their family members
  • Prepare Notes Verbales for visa applications
  • Send visa application/requests to diplomatic missions for missions, holidays, children’s study trips, medical evacuation and transit stays
  • File visa documents
  • On behalf of COET, liaise with various ministries and other host country authorities and with various diplomatic missions to accomplish and advance the work and mission of the bank
  • Welcome, receive and assist the AfDB president, elected bank official, official delegations and guests of the AfDB at the airport and see them off upon departure
  • Keep monthly statistics on visa activities
  • Process and follow up on entry visa applications with relevant ministries, authorities and services
  • Ensure that protocol is respected at all ceremonies and official events organised by the bank
  • Ensure that protocol is respected at the bank’s group meetings and other statutory meetings
  • Liaise with the ministry of foreign affairs and public utility agencies
  • Facilitate customs formalities and clear shipments
  • Facilitate air tickets and arrange accommodations for staff traveling on mission to and from COET, and for all visiting bank guests including consultants
  • Facilitate the purchase of office consumable items as required
  • Handle petty cash
  • Assist conference organisers in obtaining visas, booking, conference venues, and making logistical arrangements
  • Manage all public spaces of the office

Requirements

  • Bachelor’s degree in Administration, Science, Business Management, Commerce, Administration or a related discipline (diploma in Public Relations, Diplomacy or Diplomatic Skills will be a plus)
  • Five years, minimum, of professional experience in the area of protocol, public relations or public administration
  • Work experience in a multicultural environment
  • General knowledge of protocol and similar experience in an intergovernmental organisation
  • Private-sector experience will be a plus
  • Possess sound knowledge of diplomatic norms and practices
  • Work under pressure in a dynamic setting
  • Ability to work and cooperate with others from diverse backgrounds
  • Knowledge of secretarial skills and duties
  • Knowledge of administration duties
  • Ability to communicate effectively in both written and spoken English or French
  • Competence in the use of AfDB standard software

To apply and for more information, click here.

Photo source: AfDB

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