AfDB

Deadline: 08 December, 2020

Location: Abidjan, Ivory Coast

African Development Bank (AfDB) is seeking applications from eligible applicants for the post of Executive Assistant.

AfDB’s mission is to spur sustainable economic development and social progress in its regional member countries (RMCs).

Responsibilities

  • Act as the first point of contact and support for internal and external stakeholders
  • Perform administrative tasks and functions such as printing, scanning, filtering correspondence and drafting letters, responding to e-mails, filing, sorting and retrieving corporate documents, records and reports, and dispatching documents to the concerned parties
  • Effectively handle all official communications, ensuring a high level of professionalism and etiquette
  • Liaise with other bank departments such as corporate general services, the general secretariat, finance and treasury for arrangements and issuance of the executive director’s mission claims, medical expenses, representation allowances, education benefits, invitation and business cards and any other expenses
  • Assist with the arrival and departure arrangements of the executive director, alternate executive director (non-resident), advisors
  • Assist and coordinate support for shareholders and other official visitors under the executive director’s office, as may be required from time to time, ensuring that the necessary protocol is followed as per bank guidelines
  • Coordinate and schedule meetings and appointments inside and outside the bank for office activities/work programme as requested by the executive director
  • Coordinate the executive director files for board meetings, committees and seminars and make available all documents submitted by the general secretariat to the boards, committees, seminars, informal meetings/technical or other meetings to members of the office
  • Carry out background research and highlight important information to be recorded or presented to the executive director

Requirements

  • Bachelor’s degree in Business Management, Commerce, Administration or a related discipline
  • Five years, minimum, of relevant and practical experience in an executive office in a support function
  • Private sector experience is an added advantage
  • Strong secretarial and office management and coordination skills
  • High level of confidentiality, discretion, judgment and etiquette
  • Excellent effective communication, problem solving, client orientation, teamwork and relations cultural sensitivity
  • Innovation, operational effectiveness and planning skills in the dynamic setting of an international and multicultural setting
  • Ability to work under pressure and to handle speedily and efficiently, internal and external requests
  • Ability to manage multiple, simultaneous and shifting demands
  • Ability to use standard MS Office applications (Word, Excel, Access, and PowerPoint)
  • Excellent verbal and written skills in English or French

To apply and for more information, click here.

Photo source: Rwanda Government

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